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30+ Corporate Event Planning Resources You Should Bookmark

30+ Corporate Event Planning Resources You Should Bookmark

Planning a corporate event can be like putting together a 1,000 piece puzzle. There are many details and pieces that need to fit together perfectly to create a successful experience. 

Your event might be a huge, week-long sales meeting with more hundreds of attendees, arriving from every corner of the globe. Or maybe it’s an industry conference with thousands of people and multiple breakout sessions. Or, maybe it's an employee team building event with a few dozen attendees. No matter the size or scope of your corporate event, there's a lot of planning that goes into it all. So what resources are out there for you? Let's dive in!

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Venues: Where the Action is 

The first and most important piece of this puzzle is finding the right location. If you get this step wrong, your event is doomed from the start, so what are some resources you should use to select your venue?  These venue selection search tools make it easy to find distinctive and unique meeting spaces for your event.

Finding a venue is just the beginning. The other pieces to this event planning puzzle include: 

  • Hotel rooms and accommodations for attendees and speakers
  • Booth and exhibit set -up
  • Food and beverage catering
  • Event marketing

Trying to pull all of these different pieces together can be a daunting task. These resources will help you handle every detail of your event from finding the perfect venue, arranging the catering, arranging hotel accommodations, and so much more. 

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Event Management Agencies 

Agency EA 

A Chicago based full-service brand experience agency, specializing in B2B event production (conferences, corporate events, employee engagement), trade shows, and experiential marketing. Clients: Intuit, Hilton, MillerCoors, McDonald’s, Target, Ulta, and the Oprah Winfrey Show, Google, and Twitter.  Contact Agency AE: Phone: 312.879.0186

BMF Media 

Full-service event design and production, marketing agency, specializing in creative events in the fashion, media, beauty, travel/hospitality, consumer, and technology industries.  Offices in New York City, Austin, Los Angeles and  Miami.  Clients: Cointreau, DELL, H&M, iHeartRadio, Levis, L’Oreal, Marriott, Pepsico, and Toyota. Contact MF Media: Email info@bmfmedia.com,  Phone:  646-455-0033

*Featured in Event Marketer's It List of Top 100 Event Agencies in 2016 & 201

GES 

Event planning and marketing agency with over 50 locations worldwide. Headquartered in Las Vega, NV with offices in the United States, Canada, EU, and UAE. Specializing in trade shows, sales conferences, global summits, flagship events, and branded experiences. Clients: Infosys, Mary Kay, Dell, Halliburton, and Coca-Cola Co. Contact GES:  Phone: 800-475-2098

*Recognized in Event Marketer magazine Top 50 Fabricators for events and trade shows.

Jack Morton Worldwide

Specializing in launch events, employee engagement, experiential exhibits, festivals, conferences, trade shows, and investor events. Global company with offices in North America, Europe, Middle East and Asia-Pacific. Clients: Bank of America, Cover Girl, Docker, Netflix, Royal Caribbean, T-Mobile, and Unilever. Contact Jack Morton: Email: experience@jackmorton.com, Phone: 617-585-7000 

*Winner of the Gold Reggie, London Event Awards Best Brand Experience and awards

Kubik

Global events productions and marketing company with offices in United States, Canada Amsterdam, The Netherlands. Specializing in event design, logistics and installation, corporate events management, conferences and exhibits/trade shows. Clients: Heineken, Volvo, Red Bull, Nike, Daimler, L’Oreal, Shell, and Cole Haan. Contact Kubik: Email: info@thinkubik.com, Toll-Free: .877-252-2818

MAC Presents

An experiential, branded custom event production and marketing company, specializing in the music industry. Headquartered in New York City. Clients: Capital One, Budweiser, NFL, Frito-Lay, Starwood Hotels, Twitter, and Verizon. Contact Mac Presents:  Email jody@macpresents.com,  Phone: 646-341-8109

Meetings.com

Corporate meetings, conferences, and event management.company with worldwide offices in West Palm Beach, FL, Las Vegas, NV, London, England, and Hong Kong. Contact: 800-898-1347 

MKTG

Specializing in creating experiential branded events, trade shows, employee engagement, and conferences, with a focus on sporting and entrainment events. Headquartered in New York City. Offices in Chicago and Sydney, Australia and London. Clients: Smirnoff, 20th Century Fox. Wells Fargo, Lego, MSNBC, Toyota, NFL, and CITI. Contact MKTG:  Email: info@mktg.com,  Phone: 212-366-3400 

Trademark Event Production 

A full-service event production company headquartered in San Francisco, CA, specializing in conferences, sales meetings, brand/product launches, trade shows, team building events and awards ceremonies. Clients: Deloitte, Levis Lacoste, Safeway, Bausch+Lomb, and LucasFilm. Contact Trademark Events: Email: info@trademarkevents.com,  Phone: 415-621-8000 

Meeting Expectations 

A global event management agency offering innovative solutions to the meeting, events, and association markets. Specializing in all things event strategy and design, venue selection and contracting, event logistics and more.  Headquartered in Atlanta with offices in Washington D.C., Chicago and Denver. Contact: Phone: 1 404.240.0999 Email: info@meetingexpectations.com

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Food & Beverage Catering

CulinArt Group

A corporate catering company with offices in Arizona, Calfornia, New York, and Pennsylvania.  Provides corporate dining, social and special events catering. CulinArt also operates concessions, executive dining rooms, and educational/cultural institution dining services at over 250 location. Clients: TD Ameritrade, Genworth Financial. Contact: Phone: 844-285-627 

EZ Cater

A searchable marketplace for corporate catering companies, with over 60,000 reliable caterers and restaurants across the U.S. Headquartered in Boston, MA. Contact: 800-488-1803

LCA (Leading Caters of America) 

A nationwide association of corporate event caterers throughout the United States and Canada. Members have won awards from Open Table, Better Business Bureau, and James Beard. Contact973-256-7900  

Event Solutions

A full-service catering company, specializing in corporate events, providing food service/ bar staff, and on-site picnics and BBQs. Headquartered in Santa Monica, CA, with offices in Dallas, Las Angeles, Orange County, Las Vegas, San Diego and international locations. Clients: AT&T, LA Dodgers, United Way, Microsoft, and Amazon. Contact: Phone: 800-366-0603 *Testimonials and Yelp Reviews 

Wolfgang Puck Catering 

Catering company founded by Chef Wolfgang Puck based in Charlotte, NC with locations in Los Angeles, San Francisco, Seattle, Dallas, Chicago, Boston, Philadelphia, Washington DC and Atlanta. Offering world-class cuisine for everything from breakfast meetings, special event to Hollywood-style awards dinners. Clients: Sony Pictures Studios, Georgia Aquarium, Museum of Science Boston, and the Oscars After-Party. Contact: Email: stephanie.edens@wolfgangpuck.com, Phone: 213-621-4496

National Food Truck Association 

A nationwide organization of food truck owners and regional associations, headquartered in Los Angles, CA.
Email: info@nationalfoodtrucks.org, Phone: 202-644-8830

Looking for the latest local food trends?  Convention & Visitor’s Bureaus have vetted caters, restaurants and other resources for meeting planners. Here are a few examples, to find more search for your city + "Convention & Visitor’s Bureaus":

 

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Hotel/Accommodations Booking 

Airbnb Events 

Connect event attendees with local residential accommodations in more than 65,000 cities worldwide. Contact: Email: myevent@airbnb.com 

Expedia

Online travel agency. A great resource for searching pricing, discounts on hotels, airfare, and travel deals.

Other Online Travel Booking Resources: Travelocity | Orbitz | Hotwire | Kayak

Hilton Hotels & Resorts 

Global hotel chain with thousands of hotels and resorts properties worldwide. 

Hotelplanners.com 

Excellent resource for finding group rates at more than 100,000 hotels worldwide. Toll-Free: 800-898-1347

Hotels.com

Online directory of hotel pricing, amenities, and availability. Toll-Free: 800-546-4167

Marriott 

International hotel chain with more than 6,500 properties in 127 cities, including Gaylord Resorts, Sheraton and Westin Hotels. Group rates, resort, convention center and meeting rooms. Headquartered in Bethesda, MD. Toll-Free: 800-831-4004

*Tips to help you negotiate the best rates for a block of hotels rooms.

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Trade Show Booth Set-up and Logistics

Freeman
Full-service trade show production company. Global offices in North America, EU, South America, Asia and South Pacific. Clients: Cisco, Siemens, Toshiba, LG, and Google. Contact: Phone: 888-508-5054

Hargrove 

A trade show production company, specializing in, exhibitor services, and custom exhibits. Headquartered in Lanham,  MD. Clients: KMPG, Burlington Coat Factory, Dickies, and AstraZeneca. Contact: Phone: 301-306-9000

Metro Exhibits

Trade Show Services, booth set-up, custom exhibits, transportation, and logistics. Headquartered in Pine Brook, NJ, with offices in Atlanta, New York, Las Vegas, and Orlando. Contact: Email: jgibson@metroexhibits.com, Phone: 973-575-9100

Team One Display Services

Nationwide full-service trade show exhibit design (US), booth set up, and logistics company, based in Kennesaw, GA with locations in Atlanta and Las Vegas.  Contact:  Phone: 678-354-7101 Email: info@teamoneexhibits.com

The XZIBIT Group

Trade show booths and exhibits rentals, booth set up, and logistics company based in Mississauga, ON, Canada. Contact: Email: info@thexzibitgroup.com,  Phone:877-889-6444

The Trade Group

Full-service trade show exhibit design and management, event marketing, booth set up, and logistics company, based in Carrolton, TX. Contact: Toll-Free Number: 800-343-2005

Triumfo International 

International full-service trade show exhibit and booth design and management company, based in Berlin, Germany, with offices in China, India, UAE, and Las Vegas, NV. Other services include booth construction, set up and logistics.  Contact: Phone: 702 643 4929 

 
By DoubleDutch Insider | August 29, 2018

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